Feature
Maintenance that knows what the truck is under
PM schedules by date and odometer, work orders with parts and labour, and equipment records connected to the loads those trucks are running.
Free for up to 3 trucks. No card required.
The problem
Maintenance lives in a separate subscription that has no idea a truck is mid-load, so PM alerts fire at useless moments and out-of-service trucks still get dispatched.
What changes
What Tezify does
Maintenance inside the TMS. A truck flagged out of service warns dispatch before assignment, and PM due dates are tracked by date and odometer at once.
- PM due by date AND by odometer, with missing readings reported not guessed
- Work orders with parts and labour lines that total from the lines
- Full equipment registry with custom fields you define
- DVIR defect to work order to re-inspection, closed by the driver not the shop
- Out-of-service equipment warns dispatch before a load is assigned
What the rule says
What the regulation requires
- Every motor carrier must systematically inspect, repair and maintain, or cause to be inspected, repaired and maintained, all motor vehicles subject to its control, and parts and accessories must be in safe and proper operating condition at all times.
- 49 CFR 396.3(a) — Inspection, repair, and maintenance (2024 CFR)
- For every vehicle a carrier controls for 30 consecutive days it must keep records identifying the vehicle, a means to indicate the nature and due date of the various inspection and maintenance operations to be performed, and a record of inspections, repairs and maintenance showing their date and nature.
- 49 CFR 396.3(b) — Required records (2024 CFR)
- Those records must be retained where the vehicle is housed or maintained for 1 year, and for 6 months after the vehicle leaves the carrier's control.
- 49 CFR 396.3(c) — Record retention (2024 CFR)
- A carrier must not use a commercial motor vehicle unless every component listed in appendix A to part 396 has passed a periodic inspection at least once during the preceding 12 months, and documentation of that inspection is on the vehicle.
- 49 CFR 396.17(c) — Periodic inspection (2024 CFR)
- Each vehicle in a combination is inspected separately: for a tractor, semitrailer and full trailer, the tractor, the semitrailer and the full trailer including its converter dolly must each be inspected.
- 49 CFR 396.17(a) — What must be inspected (2024 CFR)
- A motor vehicle must not be operated in such a condition as to likely cause an accident or a breakdown.
- 49 CFR 396.7(a) — Unsafe operations forbidden (2024 CFR)
Quoted from the sources linked above. These are summaries, and exceptions apply that they do not cover — read the regulation itself, or ask the agency that issued your authority, before you rely on any of it.
Common questions
What problem does this solve?
- Maintenance lives in a separate subscription that has no idea a truck is mid-load, so PM alerts fire at useless moments and out-of-service trucks still get dispatched.
How does TEZIFY handle it?
- Maintenance inside the TMS. A truck flagged out of service warns dispatch before assignment, and PM due dates are tracked by date and odometer at once.
How often does a truck need a DOT periodic inspection?
- Every component listed in appendix A to part 396 must have passed an inspection at least once during the preceding 12 months, and the documentation has to be on the vehicle. Each unit in a combination counts separately, so a tractor, semitrailer and full trailer are separate inspections.
What maintenance records does a carrier have to keep?
- For each vehicle controlled for 30 consecutive days: an identification of the vehicle, a means to indicate the nature and due date of the inspection and maintenance operations to be performed, and a record of inspections, repairs and maintenance showing their date and nature.
How long are truck maintenance records kept?
- Where the vehicle is housed or maintained, for 1 year — and for 6 months after the vehicle leaves the carrier's control.
Is this an add-on, or included?
- Included in every paid plan rather than sold separately, and available on the free tier for up to three trucks.
How much does TEZIFY cost?
- Free for up to 3 trucks, then $19 per truck per month. Every module is included in every paid plan — nothing is held back as an upsell.
Do I pay for each person who logs in?
- No. Pricing is per truck, so dispatchers, accountants, safety managers and mechanics all get their own login at no extra cost.
See it on your own loads
Run your real loads through it before you decide anything.
- Free tier
- Up to 3 trucks, permanently
- After that
- $19 per truck, not per seat
- Included
- Every module, on every plan